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EXAMS AND EVALUATION CRITERIA

 

EXAMS

 

Item 12 - Students are to take term exams, mid- term studies (Project, seminar, field study, quiz, assignment, laboratory, etc, or another term exam) and mid-term exam in each semester. Exams and term studies are evaluated out of 100 points.

The courses that are not included in the general average are defined in the schedule. The studies that require no exams are mentioned in the educational schedule by the related academic board and the Students Affairs Department is informed accordingly. In this way, students alphabetical points are determined by evaluating by term studies.

 

1) Term exams and mid-term studies

 

Item 13 – Each semester, one term exam is compulsory, the other is given as term study.

The contribution of term exam to the alphabetical grade is 30%.

The contribution of term study to the alphabetical grade is 20%

Evaluation of these studies is done after the exam in the eighth week.

Two studies and Schedule are presented to the board of faculty or higher school and declared to the students by the head of department at the beginning of term. The program shouldn’t allow more than two exams in a day. There are no exams for projects, graduation study and seminars.

 

(Amendment) An excuse exam is given for the students with a reasonable excuse.

(Amendment) PE and Art Classes can be chosen in the first year.

Successful students are given (G) and failed students are given (K)

 

a) Mid-term exams

 

Item 14- Mid-term exams are held at the time and in rooms declared beforehand by the head of the department or the higher school management within two weeks and the Students Affairs Department is informed accordingly. In order to take the mid-term exam for a particular course, it is compulsory to attend 70 % of the courses and/or 80% of laboratory classes. A student who doesn’t fulfil these requirements is not allowed to take mid-term exam. This student is given a (D) which is a non- attendance mark.

(Amendment) Once a student achieved the right to take the mid-term exam, s/he doesn’t have to attend the theoretical courses in case s/he has to repeat the same courses in the following years. However; s/he has to attend the practise, laboratory, and other studies.

When the students are chosen for cultural or sports events by the university and they have acceptable excuses, their absence is not considered. If the medical certificate exceeds 30% of all lesson hours or 20% of the practise and/or laboratory studies, these medical certificate is changed to permission and the student is considered to be on leave.

 

The contribution of mid-term exam is 80% to the alphabetical grade. It is needed to get at least 45 points out of 100 points from the mid-term exam.

 

When the students do not take the mid-term exam or failed to get minimum 45 points, term exams and other mid-term studies are not taken into account, so these students are given an (FF).

 

b) Make-up exams

 

Item 15 - (Amendment – RG 15/1/2008- 26757) Students can take maximum two make-up exams at the end of each semester.

 

In order to take a make-up exam, it is necessary to fulfil the requirements to be able to get the mid-term exam and to have registered for the related courses. Students have to register fort he make-up exam they want to take via the internet within the time mentioned in the academic schedule. Students are not given the right to get excuse exams when they don’t take make-up exams.

 

(Amendment - R.G-26 / 7 /2009-27300) Students with a DC or lower grade can take make-up exams. It is compulsory to get minimum 45 points out of 100 from the make-up exams. The point taken from the make-up exam is considered as mid-term exam point. Mid-term points are determined with term exams, term studies and make-up exams. DC grades can be considered as failing or passing grade according to the general term average.

 

The students who don’t take the make-up exams are given an ( E ) and the alphabetical grade of the course is considered as final grade. Make-up grades are considered fort he final grades.

 

c) Graduation exams

 

Item 16: Graduation exams are given to those who have failed from maximum two courses before graduation after the mid-term exams during the time mentioned in the academic calendar. Students who cannot graduate as their general average is under 2.00 can take maximum two graduation exams for the courses with a DC grade.

 

(Amendment: RG-26/07/2009-27300) In order to be successful it is compulsory to get 50 points out of 100 in the graduation exam.

 

d) Excuse exam

 

Item 17-(Amendment RG-15/01/2008-26757)

 

Excuse exam is given in place of term exams only. Excuse exam in place of term exam is held during the last week of the semester. Whether the excuse exam will be given or not is decided by the related head of department or the higher school management. The students who cannot take the exam because of health problems have to prove their situations with a health certificate taken from a university hospital or other health institutions.

 

Excuse documents should be presented to the head of department within a week after the date of issue. The students who don’t take the excuse exams will not be given another excuse exam.

 

2) Grading

 

Item 18-(Amendment RG-15/01/2008-26757) Alphabetical grades become valid soon after they are sent to the Students Affairs Department by the lecturers via the internet. Grades will be declared in the internet then. It is compulsory to complete the procedures of alphabetical grades within three days after the exams are over. Students Affairs Department lists the grades in two copies. The arranged lists are signed by the lecturers. One of the two signed copies is kept by the related head of department, the other copy in the Students Affair Department.

 

Courses and other studies are evaluated by the related faculty or high school management at the end of each semester. 

 

a) Grades

 

Item 19- Exams are evaluated out of 100 points. While changing the points to the alphabetical grades, the percentages of term exams, term studies and mid-term exams are taken into account. Alphabetical grades are given according to the points.

 

Grade

Letter Grade

Ratio

Status

For the Average Grade

81-100

AA

4

Successful

Considered

76-80

BA

3.5

Successful

Considered

70-75

BB

3

Successful

Considered

60-69

CB

2.5

Successful

Considered

50-59

CC

2

Successful

Considered

45-49

DC

1.5

According to the and the exam type

Successful /unsuccessful

Considered

40-44

DD

 

 

Considered

30-39

FD

 

 

Considered

0-29

FF

 

 

Considered

0

D

 

Absent

Not considered

 

G

Pass

 

Not considered

 

K

Failed

 

Not considered

 

S

Study in Progress

 

Not considered

 

 

Table showing the comparison of the KTU and the ECTS grading systems


KTÜ Grading System

ECTS System

Scores

Letter Grades at KTU

Credits

Definition

Level of Achievement

Letter

81-100

AA

4

Exceptional

First 10%

A

76-80

BA

3.5

Very good

Next 10%

B

70-75

BB

3.0

Next 15%

60-69

CB

2.5

Good

Next 30%

C

50-59

CC

2.0

Successful

Next 25%

D

45-49

DC

1.5

Conditional Pass

Next %10

E

40-44

DD

1.0

Fail

Unsuccessful

FX

30-39

FD

0.5

Unsuccessful

F

< 30

FF

0

 

 

 

 

 

 

 

The students who get any of these grades (AA), (BA), (BB) and (CC) from a course are considered to be successful. In addition, those whose grade point averages for a semester are at least 2.00 are also considered to be successful in that course on whose final exam they get (DC) in that semester.

 

(Amendment RG-26/07/2009-27300) The students that take any of the grades (DD), (FD) and (FF) from a course  are considered to be unsuccessful, and those whose average grades for a semester aren’t at least 2.00 are also considered to be unsuccessful in that course in which they get the grade (DC) in that semester. In addition, the students are considered to be unsuccessful in the course on whose graduation exam they get (DC), regardless of their grade point average of that semester.

 

The alphabetical grade (G) is given to the students that are successful in the course without credit. In addition, the grade (G) is given to the students enrolled (the university) by the way of undergraduate, vertical transfer or U.E.E (OSYS) for the courses that they have taken before and whose equality is justified by the board of directors. The grade (G) isn’t evaluated   in the grade averages.

 

The alphabetical grade (K) is given to the students who fail the courses without credit and the courses of School of Physical Education and Fine Art.

 

The alphabetical grade (S) is given for a graduation project and thesis that last more than a semester and that are considered successful.

 

 

b) Errors in marks

 

Item 20-When errors of fact are made in marks;

 

When any error of fact is made in the exam marks, the request of correction is brought to a conclusion by the relevant lecturer in seven days after the announcement of the exam results and the management of higher school or department is informed about this. This procedure has to be brought to the conclusion at the latest in fifteen days and informed to the relevant student.

In the event that any error of fact is made concerning the grades that are announced by the Head of Students Affairs Department, the request of correction is brought in a verdict by the management of the relevant higher school or department due to the application of the lecturer. Errors of fact related to the marks given after the final exams must be corrected at latest in the period of enrolment of the next term. The correction procedure after this date necessitates the approval of the board of faculty or higher school.

The application of the correction concerning exam marks or alphabetical grades is made directly to the management of the relevant department.

 

c) Grade average

 

Item 21- Students’ achievement status is determined by the Head of Students Affairs Department at the end of every semester. The total credit which a student gets in a study during the term is determined multiplying the value of its credit by the coefficient of the mark that he/she takes. To evaluate the grade point average in any semester, the total credit is divided by the value of credit of the study. The average achieved is shown as two digits after the comma. The general grade point average is evaluated considering the courses, available in his/her program, which the student has taken after he/she enters the university and all his/her studies. For the grade point average both in the semester and in general, the given marks from (AA) to (FF) are taken into main consideration. To the general grade point average is added the last mark given from the repeated courses.

All the marks are included into the student’s record.

 

STUDENTS  OF HONOUR

 

Item  22- On the condition that he/she hasn’t been punished for anything except for admonition during their education period, the students, with the least course load, whose grade point averages are between 3.00 and 3.50 are accepted as students of honour, and those between 3.51 and 4.00,  students of high honour.

The list of the students is announced by Rector’s Office at the end of every semester.

 

1) Successful Students

 

Item  23- The students whose grade point average in a semester are at least 2.00 are considered successful. Those successful students retake the courses in which they have taken the grade points (DD), (FD), (FF), (K) during the same semester and the courses in which they have got (DC) in the make-up and graduation exams and other studies in the first semester given.

Spring and summer semesters have no relation with each other and the grade point average of either semester has its own effect.

 

The students whose general grade point averages are under 1.80 at the end of the 4th semester cannot take any course from the following semester. The students in this position have to retake the courses which they have failed and increase their general grade point at least up to 1.80.

 

2) Rules  concerning the re-take of course

 

Article 24- The students initially retake the courses in their given semester that they are considered unsuccessful or can’t take during their valid semesters. In this situation, item 12 of this regulation is applied.

 

Students can take other optional lessons determined by the Head of the Department, the management of the Higher or Vocational Higher School instead of the courses needed retaking.

 

Students can retake the lessons with the grade (DC) in order to raise their grades if they want.

 

3) Study Period

 

Item 25 - Maximum periods for students at associate degree, 7 years for undergraduate and 8 years for 5-year education.

 

Students have to complete their study within the maximum periods provided that their rights are preserved in the 24 and 26 clauses of this regulation. Within these periods, those who cannot graduate Students who are regarded unsuccessful are discharged from the university.

 

Students who cannot ttend their education because of their non-attendance during their study period and also the mentally disordered students such as simple schizophrenia, paranoid schizophrenia, dissociative syndrome and borderline are discharged from the university by relevant decision of Administrative Board.

 

4) Exams at the end of the maximum study periods

 

Item 26- Senior students at the end of the maximum study periods are given two additional exams for all courses that they have the right to take mid-term exam and other educational studies. Students start using their additional exam rights in the exam terms of semester in pursuit of the maximum study period.

 

If the students’ total number of the lessons lack of circumstances for sitting the final exam and other educational studies are more than five, they are not allowed to take the additional exams. These students are discharged from the university.

 

Students who have maximum five lessons to graduate at the end of the additional exams are entitled with the attendance to the lessons and exam rights to be used within 3 semesters. Students who have more than five lessons to graduate at the end of the additional exams are discharged from the university. Students with five lessons to graduate without using the additional exam rights are entitled with rights of attendance and exam to be used within four semesters. Students with five lessons to graduate have to attend the lessons for which they have not implemented the circumstances so as to sit the final exam and join the mid term studies and exams.

 

Students who have three or less lessons to graduate are entitled with limitless rights of attendance and exam to be used within the semesters in which the lessons are given. These students have to attend lessons for which they haven’t fulfilled the circumstances to sit final exams and also attend the mid-term studies and exams. Students who want to use unlimited exam rights can exercise the rights by paying the tuition during the renewing of registration period.

 

Students are not allowed to exercise the students’ rights apart from exam and attendance. Students who are not allowed attending exams totally 3 educational years each 3 successive years or at intervals are discharged from the university.

 

If the students have used additional and limitless exam rights and implemented the circumstances for sitting the final exams, the mid-term exams all the courses are not given and exam grade is given as alphabetical grade. Students have to get at least (CC) alphabetical grade for each lesson in order to be successful. Students who have the lessons with the (DC) alphabetical mark are considered to be unsuccessful without considering the grade average point. Make-up exams are not taken for these exams.

 

5) Conditions to give a diploma and teaching certificate

 

Item 27-In order to get a diploma of undergraduate or Vocational Higher School, the student’s general grade point average must be at least 2.00. The students with between 3.00 and 3.50 of general grade point averages are included in honour list or the ones with higher grade point averages, in the list of high honour students and they graduate as is stated in their diplomas.

 

 

General grade point average of graduation is evaluated out of 4.00 and is confirmed in the student’s certificate.

 

The following signatures are involved in the diploma;

a) In faculties: Dean and Rector

b) In the four-year higher school: Director and Rector

c) In the two-year Vocational Higher School: Director and Rector